Assistant Clinic Manager

We are looking for a Assistant Office Manager who is skilled and passionate about the aesthetic industry. The Assistant Office Manager will report directly to our COO. Key responsibilities include office administrative duties, patient communications and customer service, financial and personnel management, and training. The ideal candidate is looking for a long-term career path that includes opportunities for advancement to provide elective care in a fun and supportive environment.

• Assist COO in managing all aspects of daily operations, including staff scheduling, customer service, employee management and administrative responsibilities
• Provide leadership, guidance, and organizational expertise to all staff members
• Reconcile end-of-day reports & prepare weekly bank deposits
• Manage appointments (scheduling, moving, and canceling appointments)
• Manage MD schedule and Conults
• Answer high volume of incoming calls
• Being a cultural role model within the practice and tending to any employee relations issues under the guidance of Human Resources and/or Company policies
• Oversee month-end inventory and recounts.
• Help resolve any concerns from internal and external patient reviews.
• Assist the leadership team with additional tasks or duties as requested
• Flexibility to work at both Palo Alto and Los Gatos office